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Privacy Policy

Effective Date: 12/25/2025

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At Roaming Fairways, we provide a mobile golf simulator experience. This Privacy Policy describes how we handle the information you provide when visiting our website or requesting a booking. We operate exclusively within the United States.

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1. Information We Collect

We collect information that you voluntarily provide to us when you fill out our booking request form:

  • Contact Information: Name, email address, and phone number.

  • Event Details: The physical address of the event location, the date, and the time of the requested service.

  • Business Records: Information contained in the contracts and invoices we exchange with you after the initial request.

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2. How We Use Your Information

We use your information strictly to conduct our business operations, including:

  • Checking our business calendar for availability.

  • Drafting and sending service contracts and invoices.

  • Communicating with you about your event.

  • Navigating to your location to provide the mobile simulator service.

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3. Payments and Financial Data

Roaming Fairways does not collect or store credit card information directly on our website.

  • Invoicing: After a booking request is accepted, we send an invoice via Square.

  • Third-Party Processors: If you pay digitally, your payment is processed by our third-party provider. We do not see or store your full credit card or bank account numbers.

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4. Data Storage and Third Parties

We do not sell, trade, or rent your personal information to others. We do not use affiliate marketing links. We only share your information with service providers necessary to run our business, such as:

  • Calendar/Email Tools: To track your event date and communicate.

  • Website Hosting: To maintain our online presence.

  • Legal/Accounting: Only as required for tax purposes or legal compliance.

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5. US-Specific Disclosures

Our services are intended for residents of the United States. While we are a small business, we strive to respect privacy principles similar to those found in various state laws (such as the CCPA), providing you the right to:

  • Request to see what data we have on file for you.

  • Request that we delete your contact information after your event is concluded and all financial obligations are met.

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6. Children’s Privacy

Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children.

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7. Changes to This Policy

We may update this policy occasionally. If we make significant changes, we will update the "Effective Date" at the top of this page.

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8. Contact Us

If you have any questions about this policy or how we handle your event data, please contact us at: theclubhouse@roamingfairways.com

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